Five tips for effectively managing M&A communications

Nov 09, 2017
How to ensure consistent and transparent communication during M&A transactions

As companies expand, they are constantly on the lookout for the next growth opportunity. From entering new markets to launching new products and services, every option requires due diligence and a thoughtful communications strategy from both an internal and an external stakeholder perspective.

Planned mergers or acquisitions are a great way to accelerate growth through the adoption of new technologies, skill sets, markets and geographic reach. But businesses be warned: many listed companies fail in this space due to mismanagement of stakeholders’ expectations and financial forecasts from a business and communications perspective.

It’s vital before any planned M&A to confirm the viability of the transaction through all channels. By taking the following steps, companies can craft a narrative and strengthen the optics of the deal – a crucial move in today’s ever-connected world. Through clear and transparent communication, companies can avoid any market misinformation that might detract from the value and core benefits of the transaction.

For effective M&A communications, here are the five best practices:

Be in control

In the initial stages, limit the circle of people who know about a planned transaction. Unofficial communication often leads to misinformation, which can be detrimental for all parties involved, especially those operating within regulated environments. To mitigate the risk of distortion, a proactive communications strategy must be put in place. This strategy should include a timeline for corporate announcements, approved content and messaging for target audiences as well as a contingency plan for unexpected events like media leaks or a crisis.

It’s important that all information output is controlled and distributed. Any inaccuracies should be monitored and addressed quickly to ensure accurate news is in the market place and the rationale for the proposed deal is clear and understood.

Remain consistent

In the planning stage of a merger or acquisition, a set of core messages should be developed to outline every aspect of the deal. These core messages should be bolstered through in-depth Q&As and briefing sheets that support the company spokespeople who will be engaging with different audiences, including investors and the media. This controlled approach will ensure all external communication materials are consistent and can address any potential concerns that may arise.

Additionally, having a consistent messaging cadence surrounding the deal will showcase a company’s accountability. It is a subtle yet effective way to engage shareholders organically while keeping them in the loop.

Inform and make commentary transparent

Transparency can be difficult due to the regulatory environment and the risks of revealing too much sensitive information to the competition. There are, however, many ways to talk about a deal without divulging price or commercially sensitive information such as exact P&L figures or financial forecasts. Transaction background information can be explained through a variety of channels: industry research, thought leadership articles and letters to both internal and external audiences. Further means of communication include corporate videos, microsites, infographics – even traditional press statements.

Every transaction will have a series of opportunities and potential challenges to deal with. A valued in-house or external communications adviser should always be close to the board to advise accordingly.

Develop content

As mentioned, M&As often involve complex financial and operating details so companies must be mindful of their target audience and adapt the content and messaging accordingly. For example, legal jargon would not be appropriate when communicating with insurance customers who are more interested in potential changes to their benefits, services or premiums.

Companies should craft engaging content that not only reflects their brand’s ethos in an authentic way, but also works in conjunction with their digital strategy. This can be done through articles, infographics, multi-media and social platforms.

Evolve – the end of the deal is only the beginning

Once the transaction is complete, the ongoing story has only begun. Companies will need to consistently communicate updated business strategy, performance, key milestones achieved and so on in order to explain the rationale for the initial transaction. For listed businesses, this will also require ongoing financial reporting, integration updates and analyst earning calls, as well as shareholder and investor roadshows. Annual reports, which will require the C-suite and investor relations and corporate communications teams to work closely together, are another great way to maintain communications.

There is no doubt that a merger or acquisition can make or break a company. Performing due diligence and effectively communicating with stakeholders is key to gaining not just trust, but also success.

 

Shane Dolan is managing director of strategic communications at FTI Consulting

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